ADMINISTRATIVE ASSISTANT II – OAHU OFFICE

Responsible for the set-up and processing of work orders; processes timesheets; preps post bids; coordinates and schedules recurring service maintenance jobs; assists in providing documents for contracts and other related duties assigned to the Front of the House.

TYPICAL PHYSICAL DEMANDS:

Occasional: walking on un/even ground, walking up and down slopes; climbing up and down stairs, lifting/carrying 1-3 pounds.  Constant sitting, repetitive arm/hand motions, seeing, hearing, and speaking.  Essential functions:  sitting, repetitive arm/hand motions, seeing, hearing, speaking, climbing up and down stairs, and walking on un/even ground.

PRIMARY RESPONSIBILITIES:

• Answers telephone and provides information/assistance or routes caller to appropriate party.
• Receives requests for services and generates work orders through a computer-tracking program and dispatches appropriate employees to the work.
• Interact with customers and clients on a varitey of job related issues including customer complaints.  Assists in  resolving complaints and other operational logistical problems by adjustung work schedules and manpower assignments.
• Monitors all work assignments for assigned area(s) through an eletronic work order tracking system and follows up on the status of ongoing work.
• Provides assistance and support to field personnel such as contacting and contacting work with customers.
• Coordinates travel assignments for company personnel.
• Coordinates work between the different work groups, such as building services and specialty services crews.  Makes scheduling adjustments as necessary to ensure efficient work flow.
• Monitors the preventive maintenance service of company vehicles.  Coordinates routing service of company vehicles and tracks on a computer software program.
• Interacts with all team leaders on day-to-day activities to ensure schedules and assignments are on track.
• Schedules, tracks and maintains preventive and corrective maintenance repair for water systems, distribution sytstems, services and devices.
• Recieves employee time sheets and pre-audits prior to submittal to payroll.

MINIMUM REQUIREMENTS/QUALIFICATIONS:

A.  Education:

1. High School diploma, GED, or the equivalent of a GED.

B. Experience:

1. At least 1 year of related work experience.
2. Working knowledge and/or skill in word processing, spread sheets and other computer applications.
3. Good written and oral communication skills.
4. Able to meet deadline

Please email resume and salary requirement to Laurie Matsunami at: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Pural Water Specialty Co., Inc. is an Equal Opportunity Employer